A.  Pre-Evaluation Meeting

Participants:

1. Evaluation Facilitator

2. Program Chair/Coordinator

3. Department Chair

Purposes/Goals:

1. Establish timeline for the self-study.

2. Specify pre-study group within the program.

3. Identify initial departmental needs/concerns.

4. Determine whether an outside consultant is available or needed.

Time Constraints:

Meets one time only (one hour or less) at the end of the academic year preceding the study.
 

B.  Departmental Pre-Study Group Meeting

Participants:

Members of the pre-study group selected at the previous meeting.

Purposes/Goals:

1. Gather available program data required for the Basic Data Base.
 
a. Program mission statement, goals, and specific objectives.

b. Program demographics (students, faculty, facilities, etc.).

c. Outcome measures and definitions of success for each measured. Plan for using the outcome measure data.

2. Identify areas in which the Basic Data Base is incomplete.

3. Identify areas in which the Basic Data Base does not apply to the program under review and why

4. Identify areas in which the Basic Data Base must be supplemented.

5. Determine sources of new/updated data.

6. Schedule/assign data collection.

7. Identify members of the program study group (may be same people).

8. ldentify a pool of potential outside consultants (if needed).

Time Constraints:

Meets from one to four hours approximately (either as a workshop or in two shorter meetings) at the beginning of the academic year in which the study will take place.
 

C.  Program Study Group Meetings

Participants:

Program faculty selected at the previous stage

Mission/Goal Review:

1. Evaluate the relationship between the mission statement, goals, and objectives of the program and those of the University.

2. Evaluate the consistency and appropriateness of the goals and objectives of the program in relation to the program mission.

3. Evaluate the outcome measures and definitions of success within the context/constraints of the University.

4. Evaluate the mission statement, goals, objectives, and criteria for success in relation to the standards used by WASC or any specialized accrediting agency.

5. Compare the mission statement, goals, objectives and criteria for success with those of similar programs.

Program Activities/Curriculum Review:

1. Evaluate the adequacy of the curriculum for the achievement of the stated goals.

2. Evaluate the adequacy of the co-curricular activities which contribute to the achievement of the stated goals.

3. Evaluate the adequacy of the faculty development activities which support the achievement of these goals.

4. Evaluate the adequacy of the curriculum for meeting the standards of WASC or any specialized accrediting agency.

5. Compare the curriculum of the program with those of similar programs at other institutions.

Goal Achievement Review:

1. Evaluate the degree of success the program has according to its own standards.

2. Compare the performance against the standards used by outside accrediting agencies.

3. Propose ways in which the program could better meet its standards or those of outside accrediting agencies in any instances where it is currently not meeting these criteria

Overall Program Review:

1. Detail the strengths and weaknesses of the program relative to
 
a. Course offerings

b. Service to major other programs, the University as a whole

c. Teaching counseling, and advising

d. Success of graduates

e. Leadership by program head

f. Support personnel

g. Physical plant and library facilities

2. Propose a five-year plan for the improvement of the program.

Time Constraints:

Meets once for each of the four reviews with the last meeting in February.

Participants:

The program study group or a subset

Purposes/Goals:

1. Prepare a preliminary report for the facilitator and the outside consultant (if one is used).

2. Include those data necessary for outside accreditation review.

Time Constraints:

Meets as often as necessary to have the draft ready for delivery before the consultation in the first two weeks of April.

E.  Consultation Visit

Participants:

1. The departmental faculty and staff

2. The evaluation facilitator

3. The outside consultant (if used)

Purposes/Goals:

1. Give the consultant or facilitator an opportunity to visit the department and clarify any points in the draft report.

2. Give the consultant or facilitator the opportunity to recommend changes for the final draft of the report.

3. Give the department faculty and staff an opportunity to question the consultant or (in the case of faculty going to another campus to consult with colleagues about the program) other outside resources so as to put the program in a better overall professional context.

Time Constraints:

Takes place during the first two weeks of April.

F.  Preparation of the Final Report

Participants:

The program study group or a subset

Purposes/Goals:

1. Edit the draft report for submission to the Dean and Vice President for Academic Affairs.

2. Include any revisions that will aid in subsequent outside accreditation review.

Time Constraint:

Must be ready for submission the second week of May.

G.  Administrative Reaction to the Final Report

Participants:

1. The Vice President for Academic Affairs

2. The appropriate Dean

3. The evaluation facilitator

4. The program faculty

Purposes/Goals:

1. Provide short-run feedback to the program about the report.

2. Maintain communication among various levels of the University.

Time Constraints:

1. Initial oral reaction in a meeting before the close of the academic year.

2. Memorandum to the faculty and staff of the program before the beginning of the next academic year

Program Name:  _____________________________________________________________________

Date of Review:  ____________________________________________________________________

IPEDS Taxonomy Code:  _______________________________________________________________

Organizational unit of ULV to which the program belongs  ____________________________________

Specialized Accrediting Agency (if any):  __________________________________________________

Publication containing accreditation standards:  _____________________________________________

External Factors:

1. Is the program currently accredited by a specialized accrediting agency?

If it is, give the date of the last program review, and append a copy of the report to these data.

____________________________________________________________________________________

If it is not, is the program currently seeking accreditation?

If it is not seeking accreditation, discuss the reasons for not doing so.

2. What factors at the state, regional, or national level impact the ongoing need for this program?

Program Structure:

1. Present a year-by-year representative program of study followed by students in this program. (Table 1)

2. List the courses currently offered by the program. (Table 2)

Program Staffing:

1. List the administrative, faculty, and staff personnel currently employed in the program. Include in this list any vacant positions that the program is in the process of filling. (Table 3, Table 4, and Table 5)

2. What proportions of the program are taught by full-time and by part-time faculty?

3. List each course being taught by a part-time faculty member and give the rationale for not assigning the course to a full-time faculty member.

4. What provisions does the program make for faculty growth and development?

Program Administration:

1. Who is in charge of the program, and how was she/he chosen?

2. What powers/responsibilities does this person have, and to whom is she/he accountable?

3. What extra monetary (or other) compensation does the program head receive?

Program Equipment, Facilities, and Library Resources:

1. List the instructional equipment, laboratory equipment, and office equipment purchased in the last five years and projected purchases for the next five years. (Table 6)

2. List the instructional equipment, laboratory equipment, and office equipment purchased in the last five years and projected purchases for the next five years. (Table 7)

3. What facilities (include classrooms, laboratories, and offices) are currently being used by the program? (Table 8)

4. What are the projected facilities needs for the next five years? (Table 9)

5. What is the size and quality of the library resources (books, journals, reference books, etc.) used by your program? On a separate sheet please evaluate these resources with respect to the needs of the program.

6. What library resources need to be purchased in the next five years to allow the program to meet its needs? Please make this evaluation on the sheet with the evaluation of the current library resources for the program.

Program Financial Status:

1. List (by object code) the budgeted amount and actual expenditures for the program of the last five years. (Table 10)

2. Explain any differences between projected and actual costs.